With this utility it is possible to get more use out of the bank reconciliation information created by the Accounts Payable program. Companies can use bank reconciliation information for much more than keeping their balances accurate. For example, the only source of informantion about deposits and other adjustments made in the bank reconciliation section are in that file itself. Ordinarily, all such historical information is deleted when the period is closed. This utility saves the reconciliation information for future reference. It also provides a bank reconciliation closing separate from the period closing. The reconciliation may be closed when a statement is received and validated.

When the Accounts Payable system is started a different menu will be displayed across the top. The new menu provides two choices as depicted in figure(1). The maintenance choice (selected in figure (1)), provides the capability to close the bank reconciliation files, and may be performed whenever desired. The other choice is for the bank reconciliation report which is also available at any time.

Closing Bank Reconciliation
When the period is closed, it will have no effect on the bank reconciliation files. The closing screen will display "Cancelled" in the remarks during closing. The bank reconciliation files are only affected when the files is closed through the maintenance menu.

When the bank statements are received, process them as normal in the bank reconciliation programs. At any time after completion, if the bank reconciliation is closed, the completed transactions will be deleted from the current files and added to the history files.

Bank Reconciliation Reports
When the reports are selected the option grid in figure (2) will be displayed. These options are similar to those provided for the current file. The information available is depicted in the sample screen display in figure (3).

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