Setup
When the system is installed, the fiscal years are set up in accounts payable. To setup the fiscal year select change system setup and the fiscal year choices will be provided. There is an additional field at the top of the fiscal year setup that determines the current fiscal year in GL. This year is used in determining the relation to GL which is not date sensitive, and does not specify the actual fiscal year. Standard GL is only current an last year and the actual year is not entered anywhere.

The system allows twelve periods to match the twelve periods in GL. The periods can be for future periods or past periods. Notice the capability to close a period from further entries. If the status is changed from O to C, postings to that period will not be allowed. The inclusive dates for each fiscal period can be changed at any time. Changes will have no effect on prior entries.

Invoices
When entering invoices the date of the invoice determines which period the invoice will be entered in based on the calendar dates in the fiscal calendar. The fiscal month and year determine which period in GL the entry will be posted in.

One of the fields that can be changed while editing invoices is the date of the invoice. If the date is changed so the date falls into a different fiscal month, an entry will be created to be posted to GL showing the change.

The procedures for entry are identical to standard entry. In most cases there will be no perceived difference during AP entry. The date entered will simply determine the period used.

General Ledger
When updating from linked programs there is an extra choice to select either the current period or past periods. There is no option to update future periods. If the current period is not selected the choice will be provided to select the current year, or the last, and the fiscal month to update. Although it is possible to have many years of entry in Accounts Payable, General Ledger only provides for the current year and the last year.

If the programs are previously unmodified and the same versions, these new programs may just be copied over. As with all modifications, it is recommended that the ACCPAC versions be checked to assure they are the same. Programs that have been modified are distributed in the same manner as described in the ACCPAC Installation Guide. Programs beginning with "TO", "T0", and "P0" should be treated the same as "SYS" files in ACCPAC, and should be located in the same directory as "SYSDATA.DBF". If there are any databases on the distribution disk that begin with "TO" they should also be located in the system directory. Please refer to the installation instructions. The TOINST program will normally rename and locate programs as required, but some files may need to be moved depending on the individual system configuration.

The following programs and forms have either been changed or added:

Database Changes

SYLTFMnn.DBF

Lasertools Form Setup

Tags:

FORMCODE Key: formcode+STR(100+copyno,3,0)

FORMNO Key: formno

SYSPIKnn.DBF

Browse Assistance Database

Tags:

SEQNO Key: tablid + tagnm + STR(seqno)

TABLID Key: tablid + tagnm + fieldname

SYSTOMnn.DBF

Extension Menu Selections for Vision Point

Tags:

MODULE Key: module + prgid

SEQ Key: module + STR(seq,3,0) + prgid