With the standard ACCPAC Accounts Payable program, when you close the period and begin printing checks and entering new period invoices, you are not able to enter any invoices into the prior period even though you still have GL open. With this change, as long as GL is open in the prior period, you will be able to link to that period. Any time you release to GL it will only pick up those records that are in the same period as GL. If GL and AP are in the same period, there is no change in the programs and all postings will be released to the current period in GL.

Vendor Records
When invoices are posted to a prior period, they update the history file and the current balance for the vendor. Current period invoices will only effect the current period for the Vendor. '

Period Changes
When the period is closed in Accounts Payable, it is then possible to post in both the period just closed, and the current AP period. Do not close Accounts Payable when in two periods without first closing GL. The normal closing procedures are not changed with respect to which invoices are in the history file and which are maintained in the current file. The change is on the linking with General Ledger. When General Ledger is closed, and both AP and GL are in the same period, it is only possible to post in the current period. In other words, the capability to post in the prior period only exists when the two programs are in different periods.

Reports
The AP reports will function the same as always. The Selected AP Journal has been changed to allow selection by GL Period. Since dual period postings will be combined in the current and history file it is helpful to be able to distinguish between the two. In some reports, you will notice a "C" or "L" in the begining of the batch number to indicate whether it was posted in the Current or Last period. You will also be given the option to select the GL period in some reports.

New Procedures
The normal procedure in AP with this enhancement is to close AP immediately at the end of each month in order to begin making postings in two periods. The closing automatically closes all current transactions. When two periods are open, you will be prompted for the period you wish to post to. You will be given a choice of the [C]urrent period, or the [L]ast, at times when it is necessary to make a selection. The AP period is the current period and the GL period is the Last period. When not in two periods (GL and AP match) the two periods will be the same and no option is provided for last period. The system setup provides the option to check the calendar date against the urrent and ast information to assure entered properly.

Changing Period
It is possible to change the period which a posting was entered without voiding the invoice and reentering it. To change the period, select "Change or Void Payables" and modify the header information