This documentation is intended to supplement the standard ACCPAC documents and only includes features that relate to multiple units of pack. This utility provides the capability to enter and maintain multiple units of measure for each desired item.

This is especially well suited to companies that purchase a given item in one unit of measure (i.e. Gross) and sell them by other units of measure (box containing 10, or as a single unit). Items not having multiple units of measure are processed in the normal manner. When using more than one quantity of measure on an item, it is recommended that the smallest unit of measure be the standard. All other units of measure must have conversion factors greater than the standard unit of measure, normally one. With caution, sales can be made with a unit of measure of less than one, provided that it is consistent with the "Quantity of Decimals" parameter for that item.

When utilizing a unit of measure with a conversion other than 1, stock changes and price extensions will be affected by the conversion factor. For example, if an invoice includes a item sold by the gross, the on hand stock will be reduced by the quantity items sold times 144 (the conversion factor). Additionally, the price will be multiplied by the quantity of items times 144.

Inventory Items

Select Inventory Items maintenance from the file maintenance menu. Select an item and the basic information will be displayed on the screen. The prompt at the bottom will have the following selections available.

     Enter (Edit/Delete/Notes/Suppl/History/Inquiry/More/Fwd/Back/Quit)

Enter "M" for additional information and the following prompt will appear:

          Enter Choice (Units/More/Fwd/Back/Quit)

Enter "U" for information on units of measure.

A unit of measure maintenance choice is displayed containing existing units of measure. At that point, the following functions are available; Add,Edit,Delete,Forward,Back and Quit.

This process permits editing of these fields until they are acceptable. The conversion factor used here determines how this particular unit of measure relates to the standard (in this case each). Once satisfied, this new unit of measure is saved. Subsequent entries of an item (with more than one unit of measure) will display the new selections created.

Entering an invoice proceeds as usual, i.e. select customer, etc. This utility is activated when the cursor reaches the "Unit of Measure (U/M)" field. Depending on the circumstances, several options are possible. Entry of an item with only one unit of measure is processed in the normal manner, and unit of measure will not be displayed.



Although the previous description and display of the various screens is directed at entry of Invoices, the identical functions of unit of measure apply to the entry of Credit Memos, from the main menu.