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Cash Deposits on Sales Orders
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Description |
Documentation |
Technical |
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General Info:
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This enhancement is designed for companies that receive a
down payment on an order when the order is received and want
to enter the cash receipt at that time.
As sales orders are entered the choice is provided to enter
down payments on the orders. The payment will be reflected
on the sales order and will be stored with the order. If additional
payments are made they can also be entered through sales order
maintenance. Notice in the picture below the additional choice
of Payment.
Once selected the cash receipt can be entered and posted
to the sales order.
After a payment has been made on a sales order it is possible
to see the affects by viewing the customer maintenance. To view
the amount deposited on an order, go to the customer and do
an inquiry on orders.
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Order
Inquiry:
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To see more detail of the order, select "I" for inquiry,
"O" for order, "S" for summary and pick the order to view
the orders.
If an order is cancelled or revised in any way, it does
not have any affect on the payment itself. Once the cash receipt
is entered, it will be reflected on the customer account as
an open balance until the receipt is applied. If an order
is cancelled the payment still remains on account and can
be applied to a different invoice.
When the order is shipped the option is provided to enter an
additional cash receipt. If a down payment has been made on
the order the amount will also be noted on the screen The total
payments will show along with the balance remaining as the total
default payment.
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Reports:
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The Accounts Receivable Aging report has been modified
to add new choices on what to include. Deposits have been
identified separately from other transactions. The choice
is provided to select:
- - All invoices and other transactions, including
deposits (regular aging report)
- - Deposits only ( list of all the deposits in aging
format)
- - All transactions except deposits. (Regular aging
without the deposits)
The deposits are not automatically applied to the shipments.
Deposits can be applied to any invoice for the customer,
at any time. There is no requirement to apply the deposit
to the first shipment on an order.
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