Items with only one location and site will still include a detail record but the selection programs for invoicing and issues will assume that they come from the single location established. Each item can be assigned essentially unlimited numbers of sites and locations. The sites must exist in the site file but the locations are not checked to assure valid.

A new selection has been added in the menus called "Extension". There are two selections available from the extension menu including, "Maintenance" and "Reports". Sites are added, edited and deleted from the maintenance selection. The reports menu includes the reports defined below. The standard reports have not been altered.

Sites are maintained through the extension menu. To add or change the sites, select maintenance and sites will be one of the choices. Once selected the system will prompt for the site as follows:

• Enter Site #, or "?" to List ===>

To enter or edit a site, enter the site number. A list of available sites will pop up and they can be changed or new ones added. Figure(1) shows the information that is available about the sites. New sites can be added at any time. When items are received, they must be assigned to a valid site.

Each inventory item has the potential to be stored in multiple locations at multiple sites. Once locations are set up the information is always requested whenever the items are processed. The example displayed in Figure(2) shows a listing of locations for an item with more than one site and location. As items are sold or received it is necessary to enter the information about the location and site where stored, in addition to the standard information. The date the item is brought into stock is added and stored automatically.

The detailed information about the stock in any location is available by selecting a line and pressing { Enter}. A box similar to the one depicted in figure(3) will be displayed and may be edited at that time.

• Site - Site where stored
• On Hand - Quantity of this item in this location
• Location - Location Number
• Date Added - Date the location was first used

The location and the date added can be changed at any time without verification. The site is compared to the site database to assure it is a valid entry.

Transactions - When processing items in a way that alters the onhand quantity, the information concerning the location and the site will be requested. When invoicing, doing inventory adjustment issues, or shipping sales orders, the location information is selected from a list of the available locations and sites with on hand stock. When receiving purchase orders or completing inventory adjustment receipts, the information is entered and stored in the file.

When an item is moved, it is necessary to record the move in the inventory file. It does not affect the accounting, but the location of the item must be changed. To change the location of the item, select the site and location to move the inventory from and and change the quantity. A new record will automatically be added for the difference and a screen will pop up to enter the new information. (See figure 4) Items can be split up as many times as desired.

Once the items are received and the information is entered it is possible to view the information as shown in figure (2) and (3).

• On hand by Site - shows a detailed description of the items in stock and where they are located.
• Receipts by Site - includes all receipts in the current file or the history file. The file is determined by period closings in AR.
• Issues by Site - All sales and Issues in either the current file or the history file.
• Invoices - Programs have been included to print the detailed breakdown of location and site on the invoice. To print invoices without the detailed information, use the standard programs for invoice printing.
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